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Employees can follow this guide step by step - or open a ticket and wait for support.
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How to Create a Gmail Template
Gmail templates (formerly *Canned Responses*) let you save email drafts and reuse them with one click. You enable the feature once in settings, then save and insert from any compose window.
Enable templates
- Click the gear icon → See all settings.
- Open the Advanced tab.
- In the Templates row, click Enable, then Save Changes at the bottom.
Save a new template
- Click Compose and write the email exactly as you want it stored.
- Click the three-dot menu in the bottom-right of the compose window.
- Choose Templates → Save draft as template → Save as new template.
- Name the template and click Save.
Insert a template into a new email
- Click Compose.
- Three-dot menu → Templates → pick the template name.
- The subject and body fill in—edit before sending if needed.
Update or delete a template
Open a compose window, write the new version, then Templates → Save draft as template → click the existing template name to overwrite. Use Delete template in the same menu to remove one.
Try it faster with guidance
Skip the setting hunt—let Vocordia guide you through it with voice and on-screen cursor guidance so you can save a reusable template in under a minute.
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